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Minutes of an Extraordinary General Meeting – 13 September 2016 | Northern Ireland Assembly Business Trust

Minutes of an Extraordinary General Meeting – 13 September 2016

THE NORTHERN IRELAND ASSEMBLY AND BUSINESS TRUST
NI043484

Minutes of an Extraordinary General Meeting of the Northern Ireland Assembly and Business Trust (“the Company”) held in Room 115, Parliament Buildings, on 13 September 2016 at 4pm.

IN ATTENDANCE

Clare Bailey MLA, NIABT Board
Roy Beggs MLA, NIABT Board
Jonathan Bell MLA, NIABT Board
Trevor Lunn MLA, NIABT Board
Conor Murphy MLA, NIABT Board

Norah- Anne Barron, Pi Communications, NIABT Board
Michael Bell NIFDA, NIABT Board
Nicola Bothwell NB, Chartered Communications, NIABT Board
Chris Brown MCE PR, NIABT Board
Haley Dunne, Bombardier Aerospace
Stephen Kelly Manufacturing NI, NIABT Vice Chair
Gavin McGuire, Federation of Master Builders
John O’Farrell ICTU, NIABT Board
John Rooney, Rooney Fish

Louise Close, NIABT Deputy Secretary
Maeve Donnelly, Head of Communications and Engagement
Neal Flanagan, Public Engagement Coordinator
Dr Gareth McGrath, Director of Parliamentary Services, NIABT Board
Richard Stewart, Director of Corporate Services/NIABT Treasurer

VOTES BY PROXY (Via NIABT Deputy Secretary)

Glenn Bradley, Hardscape Products Ltd
Dr Joanne Stuart, OBE Catalyst Inc

1. CHAIRPERSON

Mr Stephen Kelly, Vice Chair, was appointed to the chair and chaired the meeting throughout.

2. NOTICE AND QUORUM

2.1. The chairperson reported that a quorum was present.

2.2. There was produced to the meeting a notice (the “Notice”) convening the meeting and, with the consent of all members present, the Notice was taken as read.

2.3. Accordingly, the chairperson declared the meeting open.

3. BUSINESS OF THE MEETING

The chairperson reported that the business of the meeting was to consider, and if deemed fit, to pass the special resolution set out in the Notice.

4. DOCUMENTS PRODUCED TO THE MEETING

There was produced to the meeting a letter dated 13 June 2016 from the Charity Commission for Northern Ireland in which it gives its consent to the revised articles of association in accordance with section 96 of the Charities Act (Northern Ireland) 2008 (the “Letter”).

5. RESOLUTION

5.1. Following consideration of the Letter, the chairperson proposed that the following resolution be approved as a special resolution:
“THAT the regulations attached to this resolution, headed “Articles of Association”, be adopted as the new articles of association of the Company in substitution for and to the entire exclusion of the existing articles of association.”
5.2. There was a discussion on the clarity of article 42.1, in respect of the removal by Trustees of an assistant or deputy Secretary. It was agreed to seek clarification on this point.

5.3. The resolution was put to the meeting on a show of hands and it was resolved that the resolution be approved as a special resolution.

6. FILING

The chairperson instructed Cleaver Fulton Rankin to make all necessary and appropriate entries in the books and registers of the Company and to arrange for the necessary forms and documents to be filed at Companies House.

7. CLOSE

There was no further business and the chairperson declared the meeting closed.